Software
for transport companies

The posting declarations required by the Mobility Package go to IMI (the Internal Market Information System) straight from FlowDesk. It covers international transport and cabotage, goods and passengers, and every country the IMI portal accepts: the EU member states and Norway. With ten drivers and three countries you don't click thirty times. You tick the drivers and the countries, then create or extend the declarations in one go.

Expiring declarations renew themselves. Once you turn on automatic renewal for your company, every night between 00:01 and 06:59 FlowDesk finds the declarations that expire within 7 days and extends them by another 6 months through the Road Transport API. You can export the whole fleet's declarations to PDF or a ZIP archive. The details are on our page about posting drivers in IMI (in Polish).

A vehicle's file holds the registration number, make, vehicle and body type, year of manufacture, VIN and date of first registration. Each vehicle's deadlines (roadworthiness test, liability insurance, tachograph calibration and the rest) feed the alerts described below.

Check a used tractor unit before you buy it. For a vehicle on Polish plates, FlowDesk pulls its history from CEPiK: first registration, registration in Poland, successive owners, disposals, roadworthiness tests, and every time the registration certificate was withheld and returned. Next to it you see when the insurance and the roadworthiness test expire, plus risk signals from foreign databases (theft, scrapping, damage) that the government Vehicle History service (Historia Pojazdu) provides from Carfax and autoDNA reports. You can run the same check on a truck your driver is already out in. Read more on our page about the CEPiK vehicle check (in Polish).

The FlowDesk library has templates you can download as PDF and Word files:

• employment contracts and mandate contracts
• work regulations and remuneration rules
• Community licence paperwork and the driver attestation application
• declarations and notices

Some documents come in several languages. The full list with descriptions is on the transport document templates page (in Polish).

The driver sees their IMI declarations grouped by country of posting. At a roadside check they open the right one and show the inspector the QR code to scan. No hunting around the cab for a printout, no phoning the office.

Works without a signal. Once downloaded, declarations stay on the phone, so the driver can open them in a lorry park with no coverage. Each one shows its status: “Active”, “Draft” or “Expired”. With a connection, the driver can also save a declaration as a PDF.