BWT FlowDesk: software for running a transport company
BWT FlowDesk opens in your browser. Drivers, vehicles, IMI declarations and deadlines sit in one database, not in a handful of spreadsheets and a ring binder.
IMI declarations and driver posting
The posting declarations required by the Mobility Package go to IMI (the Internal Market Information System) straight from FlowDesk. It covers international transport and cabotage, goods and passengers, all 27 EU countries plus Norway. With ten drivers and three countries you don't click thirty times. You tick the drivers and the countries, then create or extend the declarations in one go.
Expiring declarations renew themselves. Every night between 00:01 and 06:59, FlowDesk uses the Road Transport API to extend the declarations that are about to run out. You can export the whole fleet's declarations to PDF or a ZIP archive. The details are on our page about posting drivers in IMI.
Driver records and driving licence checks in CEPiK
Every driver has a file with personal details, ID document, driving licence number and categories, driver card and driver attestation. Already keeping a list? Import it from a CSV file.
You check the driver's licence in CEPiK, Poland's central register of vehicles and drivers. The file shows the document status (“Active”, “Withheld”, “Revoked” and the rest), the expiry date, the categories and Code 95 validity. A driver who has had their licence taken away won't always mention it at the office. Check before the trip and you know. See how the CEPiK driving licence check works.
Vehicle records and vehicle history from CEPiK
A vehicle's file holds the registration number, make, vehicle and body type, year of manufacture, VIN and date of first registration. Each vehicle's deadlines (roadworthiness test, liability insurance, tachograph calibration and the rest) feed the alerts described below.
Check a used tractor unit before you buy it. For a vehicle on Polish plates, FlowDesk pulls its history from CEPiK: first registration, registration in Poland, successive owners, disposals, roadworthiness tests, and every time the registration certificate was withheld and returned. Next to it you see when the insurance and the roadworthiness test expire, plus the Carfax and autoDNA risk flags. You can run the same check on a truck your driver is already out in. Read more on our page about the CEPiK vehicle check.
Alerts for expiring documents and deadlines
A roadworthiness test or an insurance renewal is easy to miss once you run a dozen or more vehicles. FlowDesk emails you before the date passes. Alerts arrive in Polish, English, Russian or Romanian.
For drivers, FlowDesk watches the driving licence, medical and psychological examinations, Code 95, the ADR certificate and health and safety training. For vehicles it's liability insurance, the roadworthiness test, tachograph calibration, the ATP certificate, ADR, UDT and TDT.
The dashboard lists the documents that are about to expire. Each one has a counter (“Today”, “In 3 days”, “Overdue”), and the colour tells you what's urgent.
Document templates for 2026
The FlowDesk library has templates you can download as PDF and Word files:
- employment contracts and mandate contracts
- work regulations and remuneration rules
- Community licence paperwork and the driver attestation application
- declarations and notices
Some documents come in several languages. The full list with descriptions is on the transport document templates page.
BWT GO: the mobile app for drivers
BWT GO is an iOS and Android app for your drivers. Each of them has their own IMI declarations in it, available without a signal too, and checks their own working time from their driver card.
IMI declarations on the driver's phone
The driver sees their IMI declarations grouped by country of posting. At a roadside check they open the right one and show the inspector the QR code to scan. No hunting around the cab for a printout, no phoning the office.
Works without a signal. Once downloaded, declarations stay on the phone, so the driver can open them in a lorry park with no coverage. Each one shows its status: “Active”, “Draft” or “Expired”. The driver can also save a declaration as a PDF.
Driver card readout, DDD file and 561/2006 infringements
The driver checks their working time on the phone, no computer needed. They plug a USB reader into an Android phone, and BWT GO reads the driver card and saves its data as a DDD file. It also opens a ready DDD file from the phone's storage, the cloud or an email, on Android and on iPhone.
The app works out daily, weekly and fortnightly driving time, continuous driving, and daily and weekly rest including compensation. If the card has been used in a second-generation tachograph, the app also shows GNSS positions and border crossings. Infringements of Regulation 561/2006 are listed separately, each with its date.
The driver sends the file to the office with one button. More about DDD file analysis.
BWT GO runs in Polish, English and Russian. The driver logs in with a phone number, or with a login and a PIN that you set for them in FlowDesk.
We also do websites, apps and optimisation
We wrote BWT FlowDesk and BWT GO ourselves, and we maintain them ourselves. We do the same to order for hauliers and freight forwarders.
Websites
Sites for hauliers and forwarders with language versions and a freight enquiry form. Fast, and fully visible to Google.
See detailsWeb applications
Fleet panels, order workflows and integrations with IMI and CEPiK, written for your company. The code and the data belong to you.
See detailsMobile applications
Driver apps that also work without a signal. For example QR-coded documents, DDD file readout or deadline reminders.
See detailsWebsite optimisation
An audit and fix-up of the site you already have: loading speed (Core Web Vitals), titles and descriptions, structured data, visibility in Google, Bing and AI search.
See detailsFrequently asked questions
BWT FlowDesk and BWT GO in brief
See it first, decide later
In a free demo we'll show you both programs and answer questions about your own company.
Contact us
Have questions about BWT System? Want to schedule a presentation? Contact us and we'll answer all your questions.